Submission Materials

Submission of work examples in support of your application

After your application is received, you will receive an email confirmation. You may also receive a separate email with further instructions about when to submit examples of your work. Please do not send work examples until you receive these further instructions.

Applicants in science need not submit examples of their work.

Applicants in scholarship should submit examples of previous work, following the procedures described below.

Applicants in all the arts must submit examples of previous work in order for their applications to receive full consideration by our advisers. If you do not submit examples, you will not receive consideration.

The email will instruct you to log in to our competition website using your competition login credentials (i.e., username and password) and complete our Work Example Registry System. Follow the directions on the registry page to submit the information regarding the work examples you are submitting in support of your application. Note that you cannot send or upload any physical media via this system. If you are submitting physical media (e.g., books, scores, photographic prints, digital images, Blu-ray discs, DVDs, compact discs, etc.), they must be mailed to the Foundation via postal mail or courier delivery.

Applicants in the United States and Canadian competition should submit all work samples to the Foundation no later than November 13.

After you complete the work example registry, you will receive an email confirmation with a printable list which must accompany the actual work examples sent to the Foundation. Mail your items to the following address: John Simon Guggenheim Memorial Foundation, 90 Park Avenue, New York, NY 10016, USA.

Please note that everything is submitted at your own risk and expense. Although we take every reasonable care of all work received, the Foundation receives publications, CDs, photographs, and any other items on the understanding that it is not responsible for their accidental loss or damage from fire or any other cause while in its charge or in the course of transmission. We advise you not to send unique works, and to retain copies of all items submitted.

Discs and flash drives will not be returned. Only books, manuscripts, photographic prints, and scores will be returned, subject to the following provisions: The Foundation will not pay return mailing charges and will only return work if adequate payment is included by the applicant. For more complete information follow this link to read the return policy.

If you do not receive an acknowledgment of the receipt of your submitted work within a reasonable time, please contact the Foundation.


Types of work examples to submit

Recent work is generally the most pertinent. Except as indicated for books, include only one copy of each example submitted. Applicants who are not directly covered in the following categories should follow the procedure outlined for the category closest to their own. Remember to include the itemized list which should accompany the actual work examples you are sending to the Foundation. You should use the printable list that is emailed to you after completing the work example registry, but you may also use a list you create yourself. If you create your own list, make sure you include the address to which the material should be returned.

You should not exclusively submit examples that are co-created, co-directed, etc., unless you are applying jointly with another person. For us to properly evaluate your application as an individual artist, writer or scholar, most of your submitted work examples should not be jointly created works.

Painters, sculptors, and graphic artists should submit no more than eighteen digital images of recent works (last five years) on a CD, DVD, or USB flash drive. The images should be organized in descending chronological order, from the most recent work to the oldest work. You may include different views of individual pieces if you wish. (Please note that separate images showing different views of an individual piece all count towards the eighteen-image limit.) Each image should be in JPEG format, and no more than 3 megabytes in file size. To ensure excellent image quality, it is recommended that you review the burned disc on a computer other than the one it was created on.

The name of each digital file should be identified using the following format:

## LastName Title of Work

where,
## is a two digit number, starting with 01 (zero one).
Most recent work should have number 01, next one 02, etc.

LastName Title of Work consists of the applicant’s last name and the title of the work.

For example, applicant John Smith would submit the following image files on a CD/DVD/USB flash drive:

01 Smith Self-Portrait
02 Smith Portrait of Mother
03 Smith Untitled
04 Smith Color Study
05 Smith Nude

.
.
17 Smith Still Life2
18 Smith Landscape3

Include a printed list of the images submitted on the CD/DVD/USB flash drive, giving the title, dimensions, medium, and date of completion of each work. You should use the list that is emailed to you after you final submit your work example registration, but you may also use a list you create yourself. Installation or new media artists may submit samples via online links, DVD, Blu-ray, or USB flash drive (follow instructions below for film and video makers). If you think that further explanation of the work is required, attach a description to your list.

All applicants in the fine arts and photography should have a substantial record of gallery exhibitions to their credit, and a substantial list of collections in which their work is represented.

Poets, playwrights, screenwriters, scholars and writers of fiction and general nonfiction must submit examples of published books; do not send journal articles or essays. Published writing not regarded as appropriate includes self-published works, publications for which the author has paid, and publications by publishers who do not engage in a process of critical review of submitted work. In addition, genre work (e.g., mysteries, romance, fantasy, etc.) is considered not competitive. We do not consider children’s or young adult books. Manuscripts will not be accepted except from playwrights (since plays are not always published). Send no more than three different published works (it would be helpful to have two copies of the most recent work). Include a list of the items submitted, giving the title, publisher, and date of each, as well as the address to which the material should be returned. Theatre or performance artists may submit videos of your work via online links, DVD, Blu-ray, or USB flash drive (follow instructions below for film and video makers). For all writers, if you have mainly published in periodicals, or on websites, it might be premature for you to apply here at this stage of your career, given the rigorous nature of our competition.

Composers may submit three recent full-length works on optical discs (CD, DVD, or Blu-ray), USB flash drive, or via online links, along with accompanying scores if the compositions are notated. Whenever possible, the scores and the recordings should be for the same works. Please note that we require paper scores, not PDFs. Every item should be labeled with your name and the title and date of the work. Do not use adhesive-backed labels on your optical discs; use permanent markers to write on the discs. Enclose the list summarizing the items (which is emailed to you after you final submit your online registration).

Photographers should submit no more than twenty prints, mounted or unmounted, and no longer than 32 inches along the largest dimension. The total weight of your prints (including the shipping container) should not exceed 40 pounds. Portfolios which exceed these requirements will not be accepted. They will be disqualified and returned at your own expense.

If your prints are normally displayed at a larger size, you may include an explanatory note with your prints. Each photograph should be labeled with your name and the title and date of the work. Enclose the list summarizing the items (which is emailed to you after you final submit your online registration).

While prints are the preferred form for photography submissions, the twenty examples may be submitted as JPEG files, especially if the work is intended to be presented in that format (follow the same instructions above for painters, sculptors and graphic artists). Photographers may also submit photography books (no more than three separate titles) if the work is normally presented in that format.

Film and video makers should submit no more than three films, via online links, DVD, Blu-ray, or USB flash drive. If your film or video examples are available online, there is no need to mail anything to the Foundation. You may simply register the links and passwords (if any are required to access the files).

If you are submitting physical media, each film submitted should be labeled with your name, the title and date of the film. Do not use adhesive-backed labels on your optical discs; use permanent markers to write on the discs. Enclose the list summarizing the items (which is emailed to you after you final submit your online registration) along with your media.

You should not exclusively submit examples that are co-created, co-directed, etc. unless you are applying jointly with another person. Subtitles should be provided for all non-English language films.

While film or video excerpts are acceptable submissions, we encourage applicants to submit full-length works whenever possible. Trailers should not be submitted. If there are specific cue points that you would like the jury to view, you can provide that info when you register the information about the videos in the online work example registry.

Choreographers should submit no more than three examples of choreographic works, via online links, DVD, Blu-ray or USB flash drive, following the same instructions above for film and video makers.