Submission Materials

Submission of work examples in support of your application

After your application is received, you will receive an email confirmation. You may also receive a separate email with further instructions about when to submit examples of your work. Please do not send work examples until you receive these further instructions.

Applicants in science need not submit examples of their work.

Applicants in scholarship may (but are not required to) submit examples of previous work, following the procedures described below.

Applicants in the arts (i.e., fine arts, music composition, photography, film, video, and choreography) must submit examples of previous work in order for their applications to receive full consideration by our advisers. If you do not submit examples, you will not receive consideration.

The email will instruct you to log in to our competition website using your competition login credentials (i.e., username and password) and complete our Work Example Registry System. Follow the directions on the registry page to submit the information regarding the work examples you are submitting in support of your application. Note that you cannot send or upload the actual work examples to the Foundation via this system. All items must be sent to the Foundation via postal mail or courier delivery.

Applicants in the United States and Canadian competition should submit all work samples to the Foundation no later than November 15.

After you complete the work example registry, you will receive an email confirmation with a printable list which must accompany the actual work examples sent to the Foundation. Mail your items to the following address: John Simon Guggenheim Memorial Foundation, 90 Park Avenue, New York, NY 10016, USA.

Types of work examples to submit

Recent work is generally the most pertinent. Except as indicated for books, include only one copy of each example submitted. Applicants who are not directly covered in the following categories should follow the procedure outlined for the category closest to their own. Remember to include the itemized list which should accompany the actual work examples you are sending to the Foundation. You should use the printable list that is emailed to you after completing the work example registry, but you may also use a list you create yourself. If you create your own list, make sure you include the address to which the material should be returned.

If you are applying as an individual, you should not submit examples that are co-created, co-directed, etc. In order for us to properly evaluate your individual contribution to a given work, you should not submit work examples that were created jointly. You should only submit jointly-created work examples if you have applied jointly with another candidate.

Painters, sculptors, and graphic artists should submit no more than eighteen digital images of recent works (last five years) on a CD, DVD, or USB flash drive. The images should be organized in descending chronological order, from the most recent work to the oldest work. You may include different views of individual pieces if you wish. (Please note that separate images showing different views of an individual piece all count towards the eighteen image limit.) Each image should be in JPEG format, and no more than 3 megabytes in file size. To ensure excellent image quality, it is recommended that you review the burned disc on a computer other than the one it was created on.

The name of each digital file should be identified using the following format:

## LastName Title of Work

## is a two digit number, starting with 01 (zero one).
Most recent work should have number 01, next one 02, etc.

LastName Title of Work consists of the applicant’s last name and the title of the work.

For example, applicant John Smith would submit the following image files on a CD/DVD/USB flash drive:

01 Smith Self-Portrait
02 Smith Portrait of Mother
03 Smith Untitled
04 Smith Color Study
05 Smith Nude

17 Smith Still Life2
18 Smith Landscape3

Include a printed list of the images submitted on the CD/DVD/USB flash drive, giving the title, dimensions, medium, and date of completion of each work. You should use the list that is emailed to you after completing the work example registry, but you may also use a list you create yourself. Installation artists may submit DVDs, Blu-ray discs, or a USB flash drive (follow instructions below for film and video makers). If you think that further explanation of the work is required, attach a description to your list.

All applicants in the fine arts and photography should have a substantial record of gallery exhibitions to their credit, and a substantial list of collections in which their work is represented.

Poets, playwrights, screenwriters, scholars and writers of fiction and general nonfiction should submit examples of published books; do not send journal articles or essays. Published writing not regarded as appropriate includes self-published works, publications for which the author has paid, and publications by publishers who do not engage in a process of critical review of submitted work. In addition, genre work (e.g., mysteries, romance, fantasy, etc.) is considered not competitive. We do not consider children’s or young adult books. Manuscripts will not be accepted except from playwrights. Send no more than three different published works (it would be helpful to have two copies of the most recent work). Include a list of the items submitted, giving the title, publisher, and date of each, as well as the address to which the material should be returned. Theatre or performance artists may submit DVDs, Blu-ray discs, or a USB flash drive (follow instructions below for film and video makers). Multimedia and hypertext artists should send in CDs, DVDs, Blu-ray discs, a USB flash drive, or should provide a list of current websites. For all writers, if you have mainly published in periodicals, or on websites, it might be premature for you to apply here at this stage of your career, given the rigorous nature of our competition.

Composers may submit compact discs, CD-Rs, DVDs, Blu-ray discs, or a USB flash drive, and scores of not more than three full-length works (or the equivalent). Whenever possible, the scores and the recordings should be for the same works. Every item should be labeled with your name and the title and date of the work. Include a list of every item submitted, indicating on the list the address to which the scores should be returned.

Photographers should submit no more than twenty prints, mounted or unmounted, and no longer than 32 inches along the largest dimension. The total weight of your prints (including the shipping container) should not exceed 40 pounds. Portfolios which exceed these requirements will not be accepted. They will be disqualified and returned at your own expense.

If your prints are normally displayed at a larger size, you may include an explanatory note with your prints. Each photograph should be labeled with your name and the title and date of the work. Include a list of every item submitted, indicating on the list the address to which the material should be returned.

Film and video makers
should submit no more than three films, on DVD, Blu-ray discs, or a USB flash drive. Do not submit your films on videotapes, 16mm film or 35mm film reels. Each film submitted should be labeled with your name, the title and date of the film, your contribution to it (e.g., directing, writing, etc.), its running time, and its size (if originally shot on 16mm or 35mm film). Subtitles should be provided for all non-English language films. Include a list of every item submitted.

Choreographers should submit DVD, Blu-ray discs, or a USB flash drive of works choreographed, following the instructions above for film and video makers.


Please note that everything is submitted at your own risk and expense. Although we take every reasonable care of all work received, the Foundation receives publications, CDs, photographs, and any other items on the understanding that it is not responsible for their accidental loss or damage from fire or any other cause while in its charge or in the course of transmission. We advise you not to send unique works, and to retain copies of all items submitted.

Discs and flash drives will not be returned. Only books, manuscripts, photographic prints, and scores will be returned, subject to the following provisions: The Foundation will not pay return mailing charges and will only return work if adequate payment is included by the applicant. For more complete information follow this link to read the return policy.

If you do not receive an acknowledgment of the receipt of your submitted work within a reasonable time, please contact the Foundation.